Pure West Radio - Full Staff Meeting Minutes Date: Thursday, 24th April 2025
Time: 6:10 p.m. onwards
Location: Virtual Meeting (Recorded)

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Meeting Digest

1. Housekeeping and Introduction

• Meeting chaired by Toby Ellis.

• Staff reminded to mute microphones and hold questions until the end.

• Meeting recorded for those unable to attend live.

• Best wishes sent to Ali for her London Marathon participation, with JustGiving page shared.

2. Reflection on 7th Birthday Celebrations

• Recognition of Pure West Radio's 7th year milestone.

• Acknowledgement of a successful birthday bash and thanks extended to all contributors.

3. Upcoming Projects and Future Plans

• Several new projects are in development stages.

• Updates to be shared once contracts are signed and confirmed.

• Team encouraged to stay excited and involved as plans progress.

4. New Roles and Responsibilities

• Craig officially welcomed to the management team.

• Craig brings decades of experience and will assist with music scheduling, playlist compliance (A-list, B-list) and Ofcom regulation alignment.

• Craig now participates in Monday management meetings.

5. Additional Team Support

• Additional support to be rolled out for content team leads H, Dan, and Tom.

• Focus on enabling proper downtime and work-life balance for key staff.

• Strategy being developed to manage coverage during absences, especially as summer workload increases.

6. PWRRoom and Communication Improvements

• PWRRoom to remain central for up-to-date communications.

• Efforts underway to create easier tagging and communication pathways for emergencies or cover needs.

7. Daily Digest Project

• Introduction of Daily Digest emails to improve internal communication.

• Helps management monitor workload, spot gaps, and streamline cross-departmental operations.

8. Team Updates

• Ali to provide a future update post-Marathon.

• Other team members reminded to feed into Daily Digest as appropriate.

9. DAB and Roadshow Announcements

• Launching a DAB summer roadshow campaign.

• Each major Pembrokeshire town to have a week's worth of live events.

• Launch of a Car Sticker Campaign encouraging listeners to promote Pure West Radio DAB.

10. Grant Success and Equipment Upgrades

• Successful grant obtained after 7 attempts.

• Investment into:

  • New pop-up displays and event branding

  • Air conditioning installation

  • Backup generator for studio continuity

  • Refresh of studio broadcast equipment (over 7 years old).

11. DAB Infrastructure and Maintenance

• Major technical fault (fused cable) identified and fixed at Angle transmitter.

• New backend monitoring access granted.

• Reduced need for long trips to transmitter site.

12. Expansion of DAB Services

• Plan to recruit additional services to the DAB multiplex.

• Currently hosting Pure West Radio, POS Radio, and Pure Xmas.

• More partners needed to share operational costs.

13. Technical Updates (Mathew)

• Updates on transmitter repairs and backend access.

• Push for software upgrades for scheduling tools.

• Launching trial of new website sign-in system.

• Testing new digital signage systems for studio visits.

• Smart screens and enhanced outside connectivity being explored for studios.

14. Server Upgrade

• Server donated by Tone FM after closure.

• Some technical disruption anticipated during May for server installation.

Q&A Session

Q: Road Signage for Visitors? (Kim Thomas)

• DAB signage project underway.

• Old FM boards to be updated with "Now on DAB" stickers.

• Sites already secured at key locations including golf clubs, karting centres, and showgrounds.

Q: Pembrokeshire Day Opportunity? (Gina)

• Pembrokeshire Day falls on Sunday, June 1st.

• Pure West Radio to explore ways to mark and promote the day.

Q: Partnership with Ffos Las? (Helen)

• Ongoing communications with Kev at Ffos Las.

• Potential for future collaborations once marketing agreements are confirmed.

Final Remarks

• Jill praised all departments for outstanding contributions shown in Daily Digests.

• Ali commented on the volume of daily work and importance of note-taking.

• Wished Ali success in the London Marathon.

• Reminder that the next full staff meeting is on Thursday, 29th May at 6:00 p.m.

• Staff encouraged to stay proactive and reach out for support as needed.